Custodian

Russell Library

Position Definition
Performs general cleaning and minor maintenance duties in maintaining library building, adjacent walks and grounds, and equipment in clean, orderly and functional condition. Provides assistance to staff, visitors and other employees as necessary.

General Duties

• Receives oral or written orders from Head Custodian and Head of Building Services.
• Performs work according to standard procedure and by building's operational schedule.
• Cleans rooms, hallways, restrooms, locker rooms, offices, stairways and windows.
• Uses brooms, mops, and floor equipment to sweep, mop, strip and wax floors.
• Uses vacuum cleaners to clean rugs, carpets, upholstered furniture and blinds.
• Dusts furniture and equipment.
• Washes walls, ceilings, woodwork, windows, doors and sills.
• Makes minor carpentry, electrical, mechanical and plumbing repairs.
• Performs touch up and finish painting.
• Empties wastebaskets.
• Replenishes restroom supplies.
• Replaces light bulbs.
• Sets up and tears down chairs, tables and equipment in meeting rooms, and function rooms.
• Prepares rooms for use by Library Board and organizations.
• Clears snow from entrances and walkways.
• Picks up and delivers supplies and materials to rooms.
• Follows all applicable safety rules and procedures.
• Opens and closes library building according to security procedures.
• Reports work accomplished orally or on written work order to supervisor.

Additional Duties

• Participates in general cleaning, painting, and repair work.
• Uses hand tools and power tools in making minor maintenance repairs and maintaining grounds and walks.
• Assists in shipping and receiving of library supplies and materials.
• Provides assistance to officials, staff, visitors, and other employees as necessary.
• Checks building at beginning and end of shifts.
• Participates in building coverage by working evenings and Saturday rotation as required.

Supervised By
Receives general supervision from the Head Custodian and Head of Building Services.

Qualifications Profile

• The skills and knowledge required would generally be obtained with previous experience in building cleaning and maintenance work.
• Ability to apply common sense understanding to carry out detailed but uninvolved oral or written instructions.
• Ability to relate to officials, staff and public in a courteous manner.
• Ability to acquire job skills with three months of on-the-job training.
• Ability to lift and carry objects weighing from 15 to 25 pounds.
• Ability to work occasionally in poor weather conditions, including heat, cold, rain, or snow.

License or Certificate
Not applicable.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Facilities Manager

Russell Library

Position Definition
Under the general direction of the Library Director and the Assistant Library Director, and in harmony with the policies of the Library and Federal, State, and local laws and regulations, the Facilities Manager develops and directs the programs of capital outlay (for maintenance and repair), maintenance, plant and security operation, and has general charge of the personnel working in this capacity. The Facilities Manager evaluates the effectiveness of all capital outlay (for maintenance and repair), maintenance plant and security operation programs and recommends needed changes to the Library Director. 

General Duties

• Assigns and supervises the training and work of all custodial and security personnel.
• Prepares bid specifications for supplies and contracted maintenance which includes all building services (to include, but not limited to H.V.A.C., Fire alarms, and other Life Safety systems, telephone, and security systems).
• Secures public bids or quotations for above, initiates purchase orders, negotiates contracts, oversees and inspects purchases, construction and repairs, attends on-site meetings, and oversees project and purchasing accounting functions, plans, and schedules, and supervises all custodial personnel tasks (to include, but not be limited to, inspections, preventive maintenance, repairs, and routine inspections of building infrastructure, including walls, ceilings, doors, windows, hardware, and roof, cleaning and care of floors, walls, bathrooms, etc.).
• Care of trees, lawns, and shrubbery; snow and ice removal.
• Prepares and keeps maintenance record.
• Requisitions all maintenance and custodial supplies and equipment.
• Implements and maintains inventory control systems.
• Anticipates and budgets for all major facility maintenance requirements (prepares an annual budget for the programs of capital outlay for maintenance and repair and plant operation to be presented to the Library Director).

Additional Duties
Prepares and presents reports as directed by the Library Director or Assistant Director. Interacts with local officials regarding library issues including, but not limited to, Building Officials, Fire and Police Officials, Health Department Officials. Represents the Library on the city Bloodborne Pathogens Committee, and the Recycling Task Force, and other committees as assigned by the Library Director.

Qualifications Profile

• Required to work in a supervisory capacity with custodial and security staff, and possess a basic working knowledge of H.V.A.C., fire alarms, and other life safety systems, telephone, and security systems.
• The Facilities Manager shall be sufficiently skilled in human relations to perform in this capacity with reasonable success.
• Should be sufficiently articulate to communicate Library policy and Administrative regulations to the general public.
• Prepares in writing detailed and precise specifications for all contracted maintenance programs and arrange for public bidding as required.
• Have training, background, and experiences sufficient to satisfy the expectation described in this job description.
• Post secondary education is required.

License or Certification
Connecticut Motor Vehicle operator's license.

Note: The above description is illustrative of tasks and responsibilities. It is not intended to include every task or responsibility which may be required.

Revised 3/1997
Approved 3/18/97 Board of Trustees

Head Custodian

Russell Library

Position Definition
Supervises and leads the general cleaning and maintenance of the library building, adjacent walks and grounds; receives materials and supplies and delivers to units; is responsible for maintaining operational and working equipment in clean, orderly, and functional condition. Responds to emergency situations, such as power failure, plumbing, heating, or vandalism.

General Duties

• Receives oral or written instructions from the Facilities Manager.
• Plans work according to standard procedure and by library or maintenance schedule.
• Prepares a systematic approach to the cleaning, repair, and maintenance of the building, grounds, equipment, and related facilities.
• Organizes, supervises, and participates in the cleaning, maintenance, and repair of the building, adjacent walks and grounds, and equipment.
• Prepares heating, cooling, and related equipment at beginning of day.
• Assigns cleaning and maintenance tasks to custodians.
• Oversees and leads the cleaning of rooms, restrooms, locker rooms, offices, stairways and windows.
• Performs minor carpentry, painting, and plumbing maintenance work.
• Oversees the maintenance and repair of mechanical equipment.
• Arranges with private service firms for the overhaul and repair of equipment.
• Plans and participates in the general cleaning and maintenance work during slack periods.
• Maintains inventory of cleaning supplies, materials, and equipment.
• Orders supplies and equipment as needed.
• Trains custodians, including temporary and seasonal workers, in cleaning and maintenance activities.
• Follows all applicable safety rules and procedures.
• Reports work accomplished orally or on written work order to the Facilities Manager.

Additional Duties

• Prepares budget requests for cleaning and maintenance needs.
• Performs errands out of building, such as pick-ups and deliveries.
• Responsible for shipping and receiving of library supplies.
• Assists staff in moving and lifting library materials.
• Sets up rooms for use by Library Board and/or private organizations.
• Assists visitors to the library.
• Regularly inspects building, facilities, and equipment.
• Reports problems to the Facilities Manager.
• Participates in building coverage by working evening and Saturday rotation as required.
• Periodically makes security check of building.
• Secures building at end of shift.

Supervised By
Receives general supervision from Facilities Manager.

Qualifications Profile

• The skills and knowledge would be generally acquired with graduation from high school and two years experience in building cleaning and maintenance work, including responsibility for mechanical equipment repair and maintenance, and one year of supervisory experience.
• A working knowledge of building plans, including basic utilities information.
• Knowledge of building cleaning and maintenance work.
• Ability to understand and carry out instructions furnished in written, oral, or diagrammatic form.
• Ability to train and supervise custodians.
• Ability to relate to officials, staff, and public in a courteous manner.
• Ability to lift and carry objects weighing from twenty-five to fifty pounds.
• Ability to work occasionally in poor weather conditions, including heat, cold, rain, or snow.

License or Certification
Connecticut Motor Vehicle operator's license.

Note: The above description is illustrative of tasks and responsibilities. It is not intended to include every task or responsibility which may be required.

Revised 3/1997
Approved 3/18/97 Board of Trustees

Head Custodian

Wilton Library

Summary of Responsibilities:
Maintains the Library building, equipment and grounds in clean, orderly and functional condition.

Education and Training Required:
Has a working knowledge of building plans and building cleaning and maintenance work. Is able to understand and carry out instructions furnished in written, oral and diagrammatic form.

Reports to:
Library Director

Duties/Responsibilities:
Receives and responds to oral and written instructions primarily from the Library Director, but also from other staff members.

Prepares a systematic approach to the cleaning, repair, and maintenance of the building, grounds, and equipment and carries it out.

Maintains inventory of cleaning supplies, materials, and equipment and orders supplies when necessary.

Sets up tables and chairs and rearranges furniture as necessary for scheduled meetings and programs throughout the building.

Troubleshoots equipment problems.

Assembles new equipment and furniture.

Secures building at end of evening shifts as necessary.

Empties trash (including recycling papers and bottles), cleans bathrooms, empties the drive-up book return, etc. daily.

Waters plants, vacuums, dusts, etc. weekly.

Washes windows and floors, performs overall yard maintenance (waters gardens, mows lawn and shovels snow) replaces light bulbs, transports book sale donations to the dumpster or to the book barn, etc. as necessary.

Attends monthly staff meetings and monthly training sessions (the latter, as appropriate).

Performs other duties as required to maintain the Library building, equipment and grounds in clean, orderly, and working condition.

Works:
Full-time position. 35 hours per week.

revised 8/02