Library Technical Assistant

Town Of Bloomfield

General Description
This is responsible clerical and technical work involving technical support services in a library.

Work involves responsibility for a variety of technical procedures, elementary cataloging, maintaining administrative records and files, and complex clerical and typing work. Duties include carrying out library acquisition procedures, elementary cataloging, entering materials in automated database, resolving problems in procedure, and assistance in file and records maintenance. This position is also invested with making routine library technical assistance decisions. The work requires that the employee have good knowledge, skill and ability in every phase of library technical support functions.

Supervision Received
Works under the general supervision of the Technical Services Librarian.

Examples Of Duties

• Performs elementary descriptive cataloging using automated bibliographic database.
• Prepares book orders, verifies book deliveries against invoices and maintains records of book acquisitions.
• Oversees book processing.
• Resolves routine problems in technical procedures.
• Performs a variety of library clerical tasks, as assigned.
• Oversees library clerical staff in acquisitions and processing.
• Responsible for serials, acquisitions and processing.
• Performs related work as required.

Knowledge, Skills And Abilities

• Good knowledge of basic library methods, techniques and procedures.
• Good knowledge of standard office and library machines.
• Good knowledge of automated systems as they apply to book processing.
• Some knowledge of reader interest levels.
• Skill in typing at the net rate of 30 words per minute.
• Good ability in oral and written communications.
• Considerable ability to understand and follow written and oral instructions.
• Good ability to maintain library records and carry out library procedures.
• Considerable ability to pay attention to detail.
• Considerable ability to establish and maintain effective working relationships with superiors, associates and the general public.

Qualifications
A two-year degree from a recognized college in library technology or a related field plus some library technical experience, OR, an equivalent combination of education and experience substituting on the basis of one year of experience for each year of education.

Special Requirements
None.

TOWN OF ENFIELD
LIBRARY DEPARTMENT
LIBRARY REFERENCE ASSISTANT

GENERAL STATEMENT OF DUTIES: Provides technical reference services necessary to maintaining the reference system. Installs software on LAN and stand alone reference computers.

SUPERVISION RECEIVED: Works under the direction of the Assistant Library Director.

SUPERVISION EXERCISE: Assigns tasks to reference page.

ESSENTIAL JOB FUNCTIONS: Regular & punctual attendance; records incoming magazines, newspapers, periodicals and other materials; files and updates financial services; updates pamphlet file; selects, orders and processes free library material; orders materials from Inter Library Loan Circuit; assigns tasks to reference page; covers at circulation desk.

OTHER JOB FUNCTIONS: Performs other duties as required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, stand, use hands to finger, grasp, handle, feel or operate objects, tools or controls and talk or hear. The employee is occasionally required to stoop, kneel, crouch, reach with arms and hands. Hand-eye coordination necessary to operate computers and various office equipment.

The employee must occasionally lift, pull, push and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs complex tasks requiring independent knowledge, its application to non-routine situations.

The noise level in the work environment is generally quiet.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILL AND ABILITY: Knowledge of reference procedures; knowledge of filing procedures; ability to deal with public and associates in a courteous manner; ability to follow oral and written procedures; computer knowledge & skills; knowledge of software products on LAN, computerized circulation system, ability to assist public in using personal computers.

PERSONAL ATTRIBUTES: Ability to deal with associates and the public in a courteous manner; ability to make decisions of other than a routine nature in order to meet controlling conditions; neat personal appearance; emotionally stable; pleasing manner.

EXPERIENCE AND TRAINING: High school graduate plus minimum one year's experience as Library Assistant.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities which comprise this position.

Revised: 2-1-99

TOWN OF ENFIELD
LIBRARY DEPARTMENT
TECHNICAL PROCESSOR

GENERAL STATEMENT OF DUTIES: Processes books cataloging via OCLC as well as Dewey Decimal numbering, creates MARC records, inputs library materials on-line into Public Access Catalogs.

SUPERVISION RECEIVED: Works under the general supervision of the Library Director.

SUPERVISION EXERCISED: None.

ESSENTIAL JOB FUNCTIONS: Regular & punctual attendance; catalogues all books by Dewey Decimal numbering system; prepares and maintains Public Access file; prepares monthly cataloging report; assists in Children's Room; catalogues via OCLC; creates MARC records; processes books.

OTHER JOB FUNCTIONS: Perform other duties as required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to reach with hands and arms, sit, stand, walk, use hands to finger, grasp, handle, feel or operate objects, tools, or controls. Employee is occasionally required to climb, balance, stoop and crouch. Hand-eye coordination necessary to operate computers and various office equipment.

The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Performs complex tasks requiring independent knowledge and its application to non-routine situations.

The noise level in the work environment is generally quiet. May be exposed to dust, fluctuation in inside temperatures and electromagnetic radiation as in a computer screen.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILL AND ABILITY: Sound judgment in determining appropriate book categories; knowledge of principles of library operation; ability to prepare written reports; computer proficiency for CONNECT system; knowledge to create MARC records; knowledge to catalog via OCLC.

PERSONAL ATTRIBUTES: Ability to deal with associates and public in a courteous manner; ability to make decisions of other than a routine nature in order to meet controlling conditions; neat personal appearance; emotionally stable; pleasing manner.

EXPERIENCE AND TRAINING: Required: Bachelor's Degree plus 2 years of related library experience. A Masters in Library Science Degree is preferred.

This job description is not, nor is it intended to be, a complete statement of all duties, functions and responsibilities which comprise this position.

Revised 2/1/99

Technical Services/Reference Clerk

New Fairfield Library

Supervisor
Assistant Director, Director, Children's Librarian

Hours of Work
Full Time, Union

Primary Function
Performs essential clerical duties for library technical services, interlibrary loans, statistical reports, and correspondence. Performs bookkeeping functions of library.

Qualifications, Education, Experience, and Skills Required

• One year clerical experience in library functions or three years general clerical experience
• Good knowledge of bookkeeping, accounting and clerical skills
• Good computer skills; familiar with word processing, spreadsheet software
• Good typing skills
• Ability to follow oral and written instructions
• Good oral and written communication skills
• Ability to establish and maintain good working relationships with staff and public

Specific Duties

• Process all Interlibrary Loans through the computer and maintain all files/reports related to interlibrary loans
• Check in all ILL/Connecticar delivers and process for circulation
• Notify patrons of ILL for pickup
• Perform all library bookkeeping and payroll duties including ledger maintenance of all accounts and banks.
• Balances and deposits weekly cash from fines, copy money, gifts, and book replacement
• Complies and maintains monthly reports to town and state (RSVP, Connecticard, ILL,, financial reports
• Maintains file of periodical holdings for renewal status
• Types correspondence for receipt of gifts and as designated by supervisors
• Places order for library materials as approved by Director/Assistant Director/Children's Librarian
• Checks received materials against packing slips/orders; shelves in appropriate area
• Processes new materials for circulation
• Performs duties of Circulation Clerk as assigned

Library Technical Assistant

Russell Library

Position Definition
Performs responsible and varied technical library services in the purchasing, processing and retention of library books, materials and supplies; performs general library technical and clerical work as needed.

General Duties

• Receives oral or written instructions from Head of Technical Services or professional librarian.
• Plans work according to established procedures.
• Prioritizes tasks within work assignment.
• Performs routine calculating, posting, and verifying tasks to maintain library book acquisition controls.
• Processes requisitions for purchase of books, materials, and supplies.
• Records special instructions for rapid processing.
• Records account code, vendor designation, price and discounts if applicable.
• Reviews professional publications, journals and catalogs to assure accurate and best price.
• Processes orders by direct telephone line to publishing companies, or by typed order.
• Receives orders and checks for condition, completeness and costs.
• Processes books and materials to cataloging unit.
• Uses computer terminal to enter and retrieve acquisition information.
• Responds to staff or vendors' requests for information and assistance, or refers inquiries to a supervisor.
• Composes routine correspondence and reports.
• Prepares statistical reports as necessary.
• Reports work accomplished to supervisor.

Additional Duties

• Maintains acquisition files for steps in process, e.g. "on order," "books received," and so forth.
• Relieves other unit employees as directed by supervisor, including responsibility for unit in temporary absence of professional librarian.
• Performs general library clerical work as needed.
• Types information on catalog cards.
• Participates in inventory of books and materials.
• Makes minor repairs to books, materials and equipment.
• Performs related tasks as assigned.

Supervised By
Receives general supervision from Head of Technical Services and functional supervision from a professional librarian.

Qualifications Profile

• The skills and knowledge required would generally be acquired with an Associate's Degree in Library Science, three years experience in public library work, or any equivalent combination of experience and training.
• Knowledge of basic office procedures.
• Ability to apply principles of bookkeeping to solve practical problems and to respond to routine information requests.
• Ability to add, subtract, multiply and divide all units of measure.
• Ability to acquire a working knowledge of regulations and procedures pertaining to library responsibilities.
• A working knowledge of MARC cataloging.
• Ability to type accurately.
• Ability to maintain accurate files and records.
• Ability to deal cooperatively with others.
• Ability to acquire skill to operate word and data processing equipment.

License or Certificate
Not Applicable.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Technical Services Assistant

Wilton Library

Summary of Responsibilities:
Assists the Computer Book Entry Manager in processing all new books and making changes to existing MARC records.

Education and Training Required:
Holds a high school diploma. Bachelor's degree from an accredited university or college preferred.

Reports to:
Computer Book Entry Manager or Head of Technical Services

Responsible to:
Head of Technical Services and Library Director

Duties/Responsibilities:
Creates holding records and retrieves OCLC bibliographic records for all additional copies.

Changes holding records and spine labels of materials being reassigned Dewey numbers.

Modify MARC records.

Processes books: covers, stamps, affixes pocket, barcode, spine label and beeper.

May shelve back issues of periodicals in storage area.

Attends monthly staff meetings and monthly training sessions (the latter, as appropriate).

Performs additional duties as required to insure the timely processing of all Library materials.

Hours:
Part-time position. Up to 25 hours per week.

revised 8/02

Library Assistant/Technical Services

Woodbridge Town Library

Position Objectives
Orders and receives all library materials and office supplies. Performs technical services functions using Epixtech automated system.

Reporting Relationships
Reports to the Head of Technical Services.

Typical Duties

• Orders all library materials using B&T Link, direct phone calls to vendors and typed purchase orders. Files confirmation slips.
• Using the Epixtech Acquisitions module, enters all library materials orders.
• Unpacks, receives and routes all library materials.
• Withdraws library materials: deletes titles from data base and prepares items for recycling when appropriate.
• Processes all adult and juvenile fiction, Paperback Parade titles and audio-visual materials. Types all spine labels.
• Processes all McNaughton titles and mails out books to be returned.
• Processes all book discussion titles & summer reading books.
• Checks in all titles received from the Continuation Account.
• Responsible for knowledge of all book and gift accounts.
• Coordinates the covering and participates in the mending of all library materials (print & nonprint).
• Attaches to bibliographic records when needed.
• Orders all library and office supplies and maintains an inventory of all supplies.
• Works in other library departments when assigned.
• Performs duties in a climate-controlled environment. Routinely exposed to computer screen. Required to lift/push medium to heavy weights, e.g. cartons of books or book carts filled with library materials.

Desired Knowledge, Skills And Abilities
High school graduate plus two years of appropriate formal post secondary school courses or the equivalent in practical experience. Library experience preferred. Proficiency in alpha and numeric data entry and other computer applications. Ability to communicate effectively with vendors and with co-workers. Knowledge of library policies, procedures and administrative practices.